An article to understand the entire foreign trade logistics process: from booking to customs clearance, from overseas warehouses to compliance for sensitive goods (FOB/CIF/DDP fully dissected).

Created on 10.10

Those who have engaged in foreign trade know that under trade terms like FOB, CIF, and DDP, the responsibilities of sellers and buyers vary. Freight forwarders take on this "gray area" in between, ensuring that the goods can smoothly complete the process.

FOB seems simple, but the risk point lies in the moment the goods "cross the ship's rail." Once something goes wrong with the shipping company, responsibility can easily become a matter of dispute. Although the seller must purchase insurance under CIF, the insured amount is usually only 110% of the invoice amount, which is far from sufficient in the event of a significant loss. DDP appears to be the most worry-free option, but the seller has to handle customs clearance and tax payments themselves. If they are not familiar with the policies of the destination country, they can easily face fines and additional tariffs. Moreover, the habits of customers in different countries vary: American buyers particularly prefer DDP (as they only recognize delivery to the doorstep), while European customers more commonly use CIF (because they prefer to have control over the final leg of the journey).
What we need to do is move the goods from your domestic warehouse to the doorstep of the overseas customer, connecting all the twists and turns in between for you.
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1. First, let's talk about the most intuitive transportation link.

The basic goal is to "get the goods out," and there are many ways to do this:
There are full container sea freight services, with hundreds of routes running to Europe, America, the Middle East, and Southeast Asia; there are LCL (Less than Container Load) services, which consolidate everyone's goods into one container, saving money and offering flexibility; there is air freight for urgent shipments, with both direct and transshipment options available; as for rail, the China-Europe Railway Express and Central Asia dedicated lines can be utilized; there are cross-border trucking services that transport goods directly from China to Southeast Asia. For small parcel express, we can arrange UPS, DHL, FedEx, and various e-commerce dedicated lines.
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Zhongnan Whale Shipping International focuses on the entire process of international logistics, air freight, full container sea freight, LCL sea freight, last-mile delivery, and overseas warehouse drop shipping. Communication/Inquiry: wkf555
Many customers ask: Is it more cost-effective to ship my goods by sea or by air? It actually depends on three points: whether the value of the goods is high, whether the time sensitivity is urgent, and whether the volume is large. There are cheap options if you want them, and there are fast options if you need them; a solution can always be found.
But there is an easily overlooked point here: choosing sea freight does not necessarily mean it is cheap, nor does choosing air freight necessarily mean it is expensive. The real cost must also account for various additional fees and operational details.
For example, sea freight may seem to have low rates, but when you add port charges, peak season surcharges (PSS), and fuel surcharges (BAF), it could end up being much more than expected. Another example is booking space; during the off-season, you can book casually, but during the peak season, you must lock in your booking a month in advance. Otherwise, even if you're willing to spend more money, there may not be any space available. Different ports also have different rules: Los Angeles/Long Beach has congestion fees that are constant throughout the year; Middle Eastern ports have strict security checks, and powders and liquids are almost always inspected; Southeast Asian land trucks often get stuck at the border for several days.
2. The transportation of solar energy is not feasible; your goods must exit and enter legally, which cannot bypass documentation and customs clearance.
Foreign trade professionals all know that documentation is not just about "gathering everything together." For things like customs declaration and inspection, and fumigation certificates, many newcomers get stuck on these during their first export.
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Bill of lading, certificate of origin, insurance policy, invoice, packing list, none of these documents can be missing.
The most critical one is the HS code: for the same product, different codes may result in a difference in tariffs by as much as double. A mistake could lead to overpayment of taxes or, in severe cases, return shipments or even fines. Correctly using the HS code speeds up customs clearance for cross-border e-commerce logistics.
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The requirements of different markets vary greatly: health products in the United States require FDA approval, and electronic products need FCC certification; EU goods require CE and REACH testing; Middle Eastern countries do not have SASO or SABER, and goods cannot be cleared at all. As for sensitive items—batteries, liquids, powders, cosmetics—the inspection rate is particularly high. If they do not go through dedicated lines or are not declared in advance, they will basically be held up.
3. Once the goods arrive at the destination port, customs clearance and tax payment are required, and someone needs to monitor the DDU and DDP operations.
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Zhongnan Whale Shipping International focuses on the entire process of international logistics, air freight, full container sea freight, LCL sea freight, last-mile delivery, and overseas warehouse drop shipping. Communication/Inquiry: wkf555
If you run it yourself, a careless mistake could lead to errors in the order, which may result in penalties. At this step, we are here to help you understand the ins and outs and avoid pitfalls.
Four, after the goods arrive abroad, someone still needs to manage this period before the customer picks up the goods. This is the warehousing stage.
In China, there are collection, labeling, palletizing, and reinforcement services; abroad, there are overseas warehouses that can help you store goods, sort them, change labels, and even handle returns. For example, many Amazon sellers, when their goods arrive in the United States, will first place them in an overseas warehouse, then change to FBA labels, and then send them to Amazon warehouses. All of these can be handled by us. Bonded warehouses and supervised warehouses are also useful during the import and export transition. It is only when you arrive at the overseas warehouse that you truly understand the intricacies involved.
FBA入仓:外箱尺寸、标签规范、预约流程,只要有一点不合格,仓库就会直接拒收。 退货处理:海外仓能帮忙换新、检测、重新贴标签、再上架,这样能省掉不少损耗。 一件代发:小卖家最常用的玩法,把货放在海外仓,客户下单后直接从当地发货,配送时效快,客户体验也能提升一大截。
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Zhongnan Whale Shipping International focuses on the entire process of international logistics, air freight, full container sea freight, LCL sea freight, last-mile delivery, and overseas warehouse drop shipping. Communication/Inquiry: wkf555
5. In addition to these hard operations, we also have a bunch of "external services."
For example, we can help you directly secure the shipping space, so you don't have to negotiate with the shipping company yourself; we can help you purchase insurance, so that if there are issues with the goods, you can at least get compensation; furthermore, for large engineering cargo, we can also manage the logistics for the entire set of machinery and equipment projects.
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Focus on two key points: insurance and project logistics. Many people think that once they buy insurance, everything is taken care of, but that's not the case. Improper packaging, natural wear and tear, transportation delays—most insurance policies do not cover these. If you really want peace of mind, you need to purchase a full coverage policy, not just the minimum. Project logistics is also a highly demanding task. Large equipment cannot simply be handled by any freight forwarder; with weights often reaching dozens of tons and oversized cargo, you need to report to the port in advance, apply for special transport teams, and communicate with local authorities. The process is much more complicated than regular freight.
Sixth, of course, there is professional consultation.
Many customers come to us not just to move goods, but to find someone who can see further—how to transport them safely and how to ensure compliance. For example, if you want to ship health products, cosmetics, or goods with magnetic tape, the question is often not "can it be shipped," but rather: which platforms are more suitable? Which routes are more stable? Is the inspection rate at the destination port high? How to choose between the prices and delivery times of different channels?
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These all involve the compliance requirements of the destination country: for example, exporting health products to the United States, FDA registration is a mandatory requirement, and not doing so is basically a 100% check. European cosmetics must be registered on the SCPN platform, otherwise they will be directly returned. The platform differences are also significant: Amazon is very strict about UL certification for electronic products; TikTok frequently reviews the compliance of cosmetic ingredients; Temu focuses more on customs clearance compliance, especially for cosmetics and health products.
These pitfalls may cost new sellers a lot of tuition fees if they explore on their own. Based on our experience, we can directly tell you the reliable methods.
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We are the "movers + office" of import and export business. You say: "I want to deliver this shipment to a certain doorstep abroad," and we can help you connect the entire chain from start to finish. After being in this industry for a long time, I've found that what clients want most from us is actually just two words—reassurance.
Because you only know after running through it yourself that every link may have its issues: customs documentation not matching, port congestion fees easily reaching thousands, goods arriving abroad with no one to take the order and getting stuck in the warehouse... And we are here to help you fill these pitfalls in advance, ensuring that the goods can be delivered smoothly to the customer's hands.
Follow us for continuous sharing of practical information on cross-border e-commerce and logistics!
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Previous Articles:

I. International Trade & Tariff Policy

II. Cross-border E-commerce & Platform Operations

Three, Logistics & Customs Clearance Operations

IV. Compliance of Health Products for Overseas Markets

Five, International Students & Cross-Border Consolidation

6. Corporate News

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